CONFERENCE BID SUPPORT

The preparation of a formal bid is a key part of the process in bringing a conference to Ireland. Our specialist Account Managers have expert knowledge of the conference market and are well acquainted with the competitive bidding process that can be required to attract prestigious events.

WORKING ON YOUR BEHALF, WE OFFER THE FOLLOWING SERVICES:

• A personalised bid document for you to present to your International Committee

• A professional video presentation

• Assistance with promoting your bid at your association’s next International event

• Professional advice and support every step of the way

KEY STEPS ALONG THE PROCESS

• Hold initial planning meeting to establish the key conference objectives

• Visit prospective venues and then agree on and reserve the conference venue

• Prepare outline conference plan, the conference programme and conference committee

• Review social programme options

• Co-ordinate with DCB/Fáilte Ireland to secure:

  • ministerial and governmental support letters

  • video materials for bid presentation

  • financial support

  • official “Ireland” marketing materials

• Finalise and prepare marketing and pre-marketing materials

• Prepare the final budget:

  • Costs and revenue, including registrations, sponsorship, exhibition

• Prepare proposal document and presentation materials to include:

  • General Ireland publicity

  • Specific conference plans

  • Venue, accommodation, logistical details

  • Local attractions

  • Spousal opportunities

  • Programme, exhibition, poster details