CONFERENCE MANAGEMENT SERVICES
VIRTUAL CONFERENCING
We specialise in the delivery of bespoke, seamless and engaging virtual conferences, workshops and webinars.
We offer our clients the opportunity to deliver fully remote events or hybrid live events.
BID SUPPORT
The preparation of a formal bid is a key part of the process in bringing a conference to Ireland.
Our specialist Account Managers have expert knowledge of the conference market and are well-acquainted with the competitive bidding process required to attract prestigious events.
GENERAL MANAGEMENT
We will appoint a dedicated Account Manager to your event who will partner with the Conference Committee to coordinate and deliver full administration and management support as well as schedule periodic meetings and conference calls with the Conference Committee.
FINANCES & BUDGETING
Budgeting was never easier. We prepare and manage your event budget, agree and collect registration and sponsorship fees and manage third-party provider payments. You will receive status reports and updated budgets on a regular basis and we submit the final event accounts in a timely fashion.
VENUE & CATERING
We assist in selecting the most appropriate venue, and coordinate the meeting space requirements, exhibition space, poster displays, secretariat and registration facilities as well as liaise with venue and catering contractors.
SOCIAL EVENTS
We arrange and coordinate welcome receptions and gala dinners, field trips, site visits, tours, transfers, sightseeing tours for accompanying persons, pre and post-conference trips, you name it!
ACCOMMODATION
We assist delegates and speakers with their accommodation and liaise with venues to provide sufficient and appropriate accommodation in a variety of price ranges. Hotel and student accommodation block bookings, rooming lists, cut-off dates, special requirements, payments, etc.
ONSITE
We organise onsite personnel, coordinate distribution of materials to delegates, arrange signage, manage audio visual requirements and all technical aspects of the event, and liaise with sponsors and exhibitors, venue and speakers.
SPEAKER MANAGEMENT
Our professional team will liaise with all speakers so you don’t have to worry about the details. We will coordinate all logistical information including submission of papers, presentations, speaker room, AV requirements, local travel arrangements and accommodation.
EXHIBITION & SPONSORSHIP
Assist in identifying potential sponsors. Arrange the production of sponsorship packages. We liaise with sponsors and exhibitors, coordinate the layout of the exhibition and all logistical arrangements.
WEBSITE & CONFERENCE APP
A custom Website and App will be designed by our experienced team to provide your delegates with all the information they will need before, during and after the event. Instant messaging and polls during sessions, social media integration, live updates. The possibilities are endless.
REGISTRATION & ABSTRACT SUBMISSION SYSTEMS
Online Registration and Abstract Submission Systems with secure gateway payment processing, session scheduling, accommodation booking and travel management. Everything within a user friendly custom branded portal.
MARKETING, PUBLICITY & PRINTING
Our expert team will coordinate all communications with members, delegates and speakers, create campaigns, liaise with and inform key target sectors design announcements, produce promotional material and much more.
AUDIO VISUAL
Our specialised team will contract and liaise with our AV supplier as well as communicate with technicians regarding all AV requirements prior to your event and onsite.