Trinity College Dublin
12-15 June 2018
Case Study
Conference Organisers have been working with our client, the Central Remedial Clinic, to plan and manage their biennial symposium, the European Seating Symposium.
This event is now established as the leading event in Europe for educators, professionals, manufacturers, suppliers and users of Seating & Assistive Technology. The Symposium offers forums to reflect, meet and share knowledge, to establish best practice worldwide and to support continuous quality, standards and improvements within the areas of Seating, Mobility and Technology.
We registered 619 delegates representing all the key stakeholders in this sector and we also offered exhibition and sponsorship opportunities to all suppliers into this sector.
SNAPSHOT
2018 was the 6th European Seating Symposium
The event was geared towards professionals, manufacturers, suppliers and users of Seating & Assistive Technology and is now established as the leading event in Europe, and further afield
Returned to Trinity College after six years
619 delegates registered
50 Exhibition Stands
6 Key Sponsors
Over 200 abstracts submitted
30 Countries represented from five continents
18 Plenary Speakers
5 Parallel Sessions
45 Workshops
36 Posters
Impressive and interactive Website
Conference App
Jam-packed Programme
Internationally renowned presenters
VENUE
Trinity College Dublin
We chose Trinity College Dublin as our conference venue as it is centrally located offering many social options for delegates and crucially offered the best combination of plenary sessions, exhibition, accommodation, breakout sessions and workshop options to satisfy the key objectives of the symposium:
to discuss and explore all best practice and innovation in the sector
to offer sponsors the opportunity to showcase their products
to discuss new student and professionals’ research in the sector
to offer networking time to manufacturers and delegates
to provide a social environment for delegates and suppliers
EVALUATION
When signing the contract with our client, we agreed some objectives, not only Key Performance Indicators (KPIs) for the symposium, but also soft objectives for delegate and sponsor satisfaction.
Our objectives:
Source a venue that reflected the importance of this event in the sector calendar
Negotiate venue and supplier contacts maximising cost efficiency and minimising costs
Deliver a profit for the event to be reinvested in future symposia
Attract five or six key sponsors and up to another 50 exhibitors
Attract up to 600 domestic and international delegates
Design an attractive and interesting programme to attract the delegates
Design a social programme to satisfy the networking objective
All objectives were achieved and we have been contracted us to manage the next symposium in 2020.
Samples of Delegate and Sponsor Survey Feedback:
Excellent ESS - possibly one of the best! Great content, good speakers. Great venue. Exhibition space was well spread out and plenty of space for the stands. Well done on a great symposium:)
Excellent and extremely well organised event! Congrats! Delighted to be there for 2 days!
A well-run event, well-paced, and thoroughly enjoyable. Well worth the travel. Thanks to the hidden support staff.
A very good seminar; relevant and up to date. Trinity was a great location - central, historical and with a long tradition of being an educational institution.
The talks and speakers were excellent, and it was a great opportunity to stay up to date with current clinical practices and research. Thank you for a very enjoyable and informative event!
Everything was perfectly organised and the ESS staff made sure we were well looked after in advance of the conference and at the event.
Very well organised exhibition, great assistance provided from staff from the moment we signed the contract until the day we packed up.